Important information
Workshop Proposal Submission Deadline : May 15th 2019 at 23:59 CET
Submit online here :
https://docs.google.com/forms/d/1WWI0u2nqzviSXlonuek5ZVODh3BWJSCBk0iVsZeAPDE/edit
Notification to proposal submitters : May 30th 2019
Eligibility
What is a workshop ?
A workshop is a 60 to 120 minutes session open to all attendees that allows organizers to share specific knowledge, skills or to build research/conservation projects. Meant to be interactive and directed by one or several organizers, workshops can include group discussions or hands-on training.
Who can submit a workshop proposal ?
Anyone may submit a proposal.
To ensure that the conference is as diverse as possible, individuals may not submit more than two proposals.
Workshop's organizers must register to the conference and pay for the registration fees (official partners may not have to pay the conference's fees, depending on their partnership agreement).
Information needed for proposal submission
Proposals must be submitted through the online form :
https://docs.google.com/forms/d/1WWI0u2nqzviSXlonuek5ZVODh3BWJSCBk0iVsZeAPDE/edit
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Information
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Format
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Instruction
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Title
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150 characters
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Titles should be brief and clearly indicate the nature of the workshop. Avoid uncommon acronym.
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Lead Organizer
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Name, affiliation, and email
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This person will be the point of contact for IB2019
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Co-organizers
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Names, affiliations, and emails
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IMPORTANT: The proposal submitter is the sole point of contact for all co- presenters.
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Objectives and expected outcomes of the workshop
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1-3 sentences
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Short program description
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Minimum 100 characters and 1,500 characters
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EXCLUDES the title,
names of presenters, presenters’ affiliations and contact information
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Short explanation on how the proposed program fits IB2019
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up to 200 words
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Submitters must explain why they want to organize this workshop during IB2019
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If relevant potential leaders / trainers involved in the animation of the workshop, with a short biography of the leaders / trainers
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names, affiliations and emails
Biography up to 200 words
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Anticipated maximum number of participants
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10-20
20-30
> 30
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Planned duration
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60 minutes
90 minutes
120 minutes
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Preferred day/time of workshop
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Morning
Afternoon
Evening
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Room set-up
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Theater Style Chairs are lined up in rows facing a stage or other focal point in the room. No tables are used for the audience.
Classroom style: Long, narrow tables are placed in rows with chairs on one side of the table facing a focal point.
Conference: one table where attendees are seated around all sides. Not recommended for over 20 people
U-Shape: Rectangle tables are placed in a pattern resembling the letter “U”. Chairs are most frequently placed on the outside of the “U. Not recommended for over 30 people
No preference
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Associated website address associated with the workshop (if available)
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Anticipated equipment needs
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(projector, screen or other equipment)
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Is the workshop related to another session of IB2019 (regular session, plenary conference, ... ?)
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Yes / No
If yes, please indicate which one
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Are there any other sessions that you are aware of at the meeting that might pose a conflict to this workshop?
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Withdrawals
All requests for proposal withdrawal can only be made by the proposal submitter and must be done via email to: ib2019-submissions@sciencesconf.org
Removal of a workshop proposal from the program schedule cannot be guaranteed if the request is received after June 30th 2019.
Proposal review and Acceptance/Rejection notification
After the proposal submission deadline, completed submission will be peer reviewed by members of the scientific committee.
Incomplete program proposals cannot be processed and will not be reviewed.
IB2019 organizers will notify the submitter of the status of their proposal on May 30th 2019.
It is the proposal submitter’s responsibility to then notify all co-presenters.
Timeline
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Deadline for proposal submission
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15 May 2019
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Notification of proposal acceptance
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30 May 2019
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Deadline for organizers/presenters to register for conference
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15 June 2019
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Notification of scheduling (workshop date and time)
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30 June 2019
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Need Help?
If you have any questions related to the workshop proposal submission process or IB2019, please contact ib2019-submissions.at.sciencesconf.org
